Some animation is a good thing, but stick to the mostsubtle and professional (similar to what you might see on the evening tv news broadcast). (6) Synchronize your speaking with the builds and transitions. In other words, show the next item(new slide or new build) at the same time you begin talking about. This requires practice, but it takes only ashort time to get the hang. Watch the evening news on tv and youll notice that bullet points andgraphics appear at the same time or just after the reporter speaks on the particular item.(7) Use video and audio when appropriate. You can use video clips within PowerPoint without everleaving the application or turning on a vcr. Using a video clip not only will illustrate your point better, it willalso serve as a change of pace thereby increasing the interest of your audience.
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Simplicity is the ultimate sophistication.— leonardo da vinci(2) avoid using Microsoft templates. Most of the templates included in PowerPoint have already beenseen by your audience bags countless times (and besides, the templates are not all that great to begin with). Youcan make your own background templates which will be more tailored to your needs or you can purchaseprofessional templates on-line (for example: m).(3) avoid using PowerPoint Clip Art or other cartoonish line art. Again, if it is included in thesoftware, your audience has seen it a million times before. It may have been interesting in 1992, but today theinclusion of such clip art often undermines the professionalism of the presenter. There are exceptions, ofcourse, and not all PowerPoint art is dreadful, but use carefully and judiciously.(4) Use high-quality graphics including photographs. You can take your own high-quality photographswith your digital camera, purchase professional stock photography, or use the plethora of high-quality imagesavailable on line (be cautious of copyright issues, however). Never simply stretch a small, low resolutionphoto to make it fit your layout — doing so will degrade the resolution even further. 4(5) Use object builds and slide transitions judiciously. Object builds (also called animations such asbullet points, should not be animated on every slide.
Which brings us to the next point below.(7) Written documents (research papers, handouts, executive summaries, etc.) are for theexpanded details. Audiences will be much better served receiving a detailed, written handout as a takeawayfrom the presentation, rather than a mere copy of your PowerPoint slides. If you have a detailed handout orpublication for the audience to be passed out after your talk, you need not feel compelled to fill yourPowerPoint slides with a great deal of member: (1) your slides should contain only a minimum of information; (2) your slide. PowerPoint was designed as a convenient way to display graphical information thatwould support the speaker and supplement the presentation. The slides themselves were never meant to bethe star of the show. People came to hear you and be moved or informed (or both) by you and yourmessage. Dont let your message and your ability to tell a story get derailed by slides that are unnecessarilycomplicated, busy, or full of what Edward Tufte calls "chart junk." Nothing in your slide should besuperfluous, loyalty ever. Your slides should have plenty of "white space" or "negative space." do not feel compelledto fill empty areas on your slide with your logo or other unnecessary graphics or text boxes that do notcontribute to better understanding. The less clutter you have on your slide, the more powerful your visualmessage will become.
But if they are good slides, they may be of little usewithout you.(6) do not read the text word for word off the slide. Audiences can read, so why do presenters insiston reading long lines of text from slides? Also, it is very difficult — if not impossible — to read a slide andlisten to someone talk at the same time. So again, why all the text on slides these days? One reason may bethat it is convenient for the speaker when organizing the presentation to write out his/her thoughts onebullet point at a time. But as Yale professor and visual communications specialist, Edward Tufte points out ina september Wired Magazine article convenience for the speaker can be punishing to both content andaudience. Speakers also may be thinking that their wordy slides will make for better handouts, a commonhandout technique. However, the confining, horizontal orientation of a slide (one slide after another)makes for difficult writing and reading.
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You should try tocome up with good, short, interesting stories or examples to support your major points.(4) Its all about our audience. There are three components involved in a presentation: the audience, you, and the medium (in our case, powerPoint). The goal is to create a kind of harmony among the three. Butabove all, the presentation is for the benefit of the audience. However, boring an audience with bullet pointafter bullet point is of little benefit to them.
Which brings us to point number five, perhaps the mostimportant of spect those paper who come to you with open earsand foster a sense of community.—. 3(5) Reduce the text on your slides to an absolute minimum. The best slides may have no text at is may sound insane given the dependency of text slides today, but the best PowerPoint slides will bevirtually meaningless with out the narration (that is you). Remember, the slides are suppose tosupport/supplement the narration of the speaker, not make the speaker superfluous. Yes, it is true that management manypeople often say something like this: Sorry i missed your presentation, Steve. I hear it was great. Can youjust send me your PowerPoint slides?
What does the audience expect? In youropinion, what are the most important parts of your topic for the audience to take away from your, say, 50-minute presentation? Remember, even if youve been asked to share information, rarely is the mere transferof information a satisfactory objective from the point of view of the audience. After all, the audience couldalways just read your book (or article, handout, etc.) if information transfer were the only purpose of themeeting, seminar, or formal presentation.(2) Plan in analog mode. That is, rather than diving right into powerPoint (or keynote the bestpresenters often scratch out their ideas and objectives with a pen and paper. Personally, i use a largewhiteboard in my office to sketch out my ideas (when I was at Apple, i had one entire wall turned into awhiteboard!).
The whiteboard works for me as I feel uninhibited and free to be creative. I can also step back(literally) from what I have sketched out and imagine how it might flow logically when PowerPoint is addedlater. Also, as I write down key points and assemble an outline and structure, i can draw quick ideas forvisuals such as charts or photos that will later appear in the powerPoint. Though you may be using digitaltechnology when you deliver your presentation, the act of speaking and connecting to an audience — topersuade, sell, or inform — is very much analog.(3) good presentations include stories. The best presenters illustrate their points with the use of stories, most often personal ones. The easiest way to explain complicated ideas is through examples or by sharing astory that underscores the point. Stories are easy to remember for your audience. If you want your audienceto remember your content, then find a way to make it relevant and memorable to them.
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Too much slide information overloads peoples cognitive systems. Can your visuals be understood in 3 seconds? If not, redesign them to support your talk. Slide lab design delivery must help people organize, integrate information. Organization preparation TipsPowerPoint is not inherently a bad tool. In fact, if presenters just avoid a few of the most commonPowerPoint pitfalls, their presentations will greatly improve. Below, many of the items discussed in thepresentation are highlighted in brief.(1) Start with the end in mind. Before you even open up PowerPoint, sit down and really think about theday of your presentation. What is the real purpose of your talk?
We must design our visuals and use powerPoint in waysthat take advantage of how people process information. Much can be learned, then, from a review of the keyfindings in the field of cognitive science concerning how people learn best in multimedia presentation low, cognitive scientist,. Richard mayer, ill summarizes the three assumptions of multimedia gnitive scientists have discovered three important features of the human information processing systemthat are particularly relevant for PowerPoint users: dual-channels, that is, people have separate informationprocessing channels for visual material and verbal material; limited capacity, that. — rich mayer, in an interview with Sociable media, inc.2. 2(1) review of key findings Multimedia effect. Narration with pictures (visuals) is better than narration alone. People learn better when words are presented as narration rather than text. People learn better from narration graphics rather than narration, graphics, text. People learn better when extraneous visual material is excluded.(2) Practical Implications for better PowerPoint Presentations Presentations must be both verbal visual.
in more powerful ways. One key concept is simplicity. However, simplicity is not merely a means to more effective communication. Rather, it is a consequence ofour Letting go of bad habits and much of what we have learned about multimedia presentations in the eraof PowerPoint. Other important concepts include: The beginners mind; being fully in the momentModeration, or the middle way; Minimization of chaos and clutter. Making the simple complicated is commonplace; making thecomplicated simple, awesomely simple, thats creativity.— Charles MingusIn a nut shell: PowerPoint culture causes both audiences and presenters to suffer. And content suffers e root of the suffering is attachment to old PowerPoint habits and misunderstandings about how best toconnect to an audience. Lose your attachment to the normal way powerPoint is used and lose poorpresentation habits to move to a higher level of effectiveness. Effective use of multimediaWhen designing our presentations and creating the supporting visual aids, we should keep in mind the wayour audience will actually process our presentation.
Transcript esentation Zen How to design deliver Presentations like a proby garr reynolds This brief handout, highlights many of the key points made in my recent presentations and for seminars onpresentation design. You will also find a bibliography of suggested readings and links to websites referred toin the presentations. Zen and effective presentationsIn the presentation, we discussed the current state of business presentations today which, more often thannot, incorporate the use of PowerPoint in ways that actually undermine the speakers good intentions. Bullet-point filled slides with reams of text become a barrier to good communication. We have become accustomedto a powerPoint culture in which a disconnect exists between the audience and the presenter. Manypeople, including many top business leaders, are fed up with PowerPoint. But it is not PowerPoints fault —powerPoint is just a tool. "Technical knowledge is not enough.
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Creating and delivering a successful presentation today often means breaking through the noise and allowing your offer audience to focus on you and your message. You can have a great impact using simple design choices in your presentations but you just need to know where to start. Here to guide you on your journey is best-selling author and popular speaker Garr reynolds, whose design wisdom and advice will open your eyes and give you new ways to look at your slides. Filled with practical insights and plenty of examples, youll learn how to design effective presentations that contain text, data, color, images, and video. Once the design guidelines are established, you will benefit from Garrs years of experience as a master presenter and learn how you can achieve an overall harmony and balance using the powerful tenet of simplicity. Not only will you discover how to design your slides for more professional-looking presentations, youll learn to communicate more clearly and will accomplish the goal of making a stronger, more lasting connection with your audience. Download, report, description esentation Zen How to design deliver Presentations like a proby garr reynolds This brief handout, highlights many of the key points made.